If you spend hours reading lengthy articles, emails, or documents, AI is the solution. AI tools for summarizing texts analyze the content in seconds and deliver only the essentials. This allows you to delegate reading and focus on what really matters: decision-making.
The best part is that you can automate this task using No-Code platforms, even if you don't know how to program.
How it works: You "feed" the AI with text (by copying, uploading a file, or via API). It identifies the central ideas and generates a new short text, in bullet points or a paragraph.
Example: A 1-hour meeting transcript (10 pages) is transformed into 5 bullet points with the decisions made and the next steps.
What you get: The end of manually reading large volumes, freeing up your time to focus on strategy, not reading.
Contents

What is an AI for Text Summarization?
It is a language model (like GPT) specifically trained to condense information. It "reads" a long text and rewrites it in a shorter form, preserving the main meaning.
Think of it as a smart filter that separates the "essential from the accessory".
How it works: AI uses Natural Language Processing (NLP) to:
- Understanding the overall context of the text.
- Identify the central phrases and arguments.
- Discard the "noise" (repetitive examples, long introductions).
- Generate a new, cohesive text with the main ideas.
Example: You paste the link to a 3,000-word blog article and the tool returns a 300-word summary, ideal for an internal email.
What Types of Text Can AI Summarize Well?
- Expository Texts: Blog articles, news, corporate reports.
- Academic Texts: PDFs of scientific articles (AI extracts the objective, methodology, and conclusion).
- Transcripts: Zoom meetings or YouTube videos (capturing decisions and actions).
- Communications: long emails and threads of messages.
Risk/limit: AI may struggle with highly artistic, poetic, or sarcastic texts because it focuses on literal meaning.
These are just a few examples. AI can also work with texts in different languages, respecting cultural and linguistic contexts. This makes it a valuable tool in international corporate environments and academic institutions.
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Top AI Tools for Text Summarization
ChatGPT
ChatGPT can be used with custom prompts or plugins to generate summaries with different styles and levels of detail. For example, it's possible to configure a prompt to summarize academic articles into bullet points, adapt corporate reports to a more objective language, or even generate executive summaries from meeting minutes.
Furthermore, with its memory functionality or API integration, ChatGPT can be incorporated into automated workflows where it learns from feedback and adjustments, making each summary more aligned with your needs.
QuillBot
QuillBot offers a specific tool for summarizing sentences or paragraphs, ideal for academic texts and articles. Furthermore, it allows you to adjust the level of detail in the summary, which is great for those who need a quick overview or a more in-depth summary.
QuillBot also includes additional features such as paraphrasing and grammar checking, making the tool even more complete for those who work with large volumes of text.
SMMRY
SMMRY is a simple, online solution focused on condensing text into a few user-adjustable sentences. Its key differentiator is its minimalist approach, ideal for those who need a quick and to-the-point summary.
You can control the number of sentences you want in the final result and adapt the tool to remove specific phrases, such as those containing certain keywords or quotations.
Resoomer
Resoomer is designed for argumentative and academic texts, supporting multiple languages. The tool is especially useful for those who need to analyze long texts with a clear logical structure, such as essays, dissertations, and legal articles.
Resoomer allows you to quickly identify key arguments, central ideas, and conclusions, making it easier to understand dense texts. In addition, it offers browser integration to summarize web content in real time, which is an advantage for researchers and students.
Scholarcy
Scholarcy makes summarizing scientific articles easy and also generates keywords and study notes. This tool is especially effective for those who work with academic publications, as it not only condenses the content but also highlights important sections such as objectives, methodology, results, and conclusions.
Scholarcy also allows for the extraction of tables, figures, and references, organizing this information in a quick-read format. Integration with reference managers such as EndNote and Zotero is a key differentiator for researchers.
Zamzar Summarizer
Zamzar Summarizer allows you to convert and summarize files such as PDF and DOCX in a simple and straightforward way. The great advantage of Zamzar lies in its ability to handle a wide variety of file formats, offering not only text summarization but also conversion between formats such as TXT, HTML, and EPUB.
This makes it ideal for professionals who handle documents across different platforms and need to integrate them into a single digital workflow. Furthermore, the tool can be used without installation, directly through the browser, which further streamlines the process.
Notion AI
Notion AI is ideal for Notion users, making it easy to summarize documents and notes within the app itself. In addition to summarizing text, Notion AI also allows you to rewrite paragraphs, generate titles, and create lists from text content.
Integrated directly with your pages and databases, Notion AI optimizes workflow for teams using the platform to manage projects, documentation, and ideas.
How to choose (Quick Comparison Chart):
| Tool | Ideal For (Primary Use) | Key Differentiator |
| ChatGPT | General and customized summaries | Complete flexibility: you define the style, size, and format of the summary via prompt. |
| QuillBot | Students and academic texts | It focuses on paraphrasing and allows you to adjust the level of detail in the summary. |
| SMMRY | Quick and minimalist summaries | Condense the text into the exact number of sentences you define (e.g., 3 sentences). |
| Resoomer | Dense texts (legal, essays) | Focus on identifying the main arguments; includes a browser extension. |
| Scholarly | Researchers and scientific articles | Extract sections (objective, methodology, results) and integrate with Zotero. |
| Zamzar | Summarize files (PDFs, DOCX) | Converts the file format (e.g., PDF to .txt) and summarizes the content. |
| Notion AI | Notion users | The 100% is integrated into your note-taking workflow, summarizing pages or texts directly in the app. |

Automating Summaries with AI and No-Code
True power isn't about copying and pasting text into a manual tool. It's about using No-Code platforms, like Make or N8N, to build systems that do the work for you.
You stop to do the task and becomes the system owner who performs the task.
How it works (The logic of automation):
- Trigger: You define the starting point (e.g., "When a new email with an attachment arrives" or "When a file is saved to Google Drive").
- Action 1 (Extraction): The No-Code platform extracts the text from the attachment or file.
- Action 2 (AI): The text is automatically sent to an AI API (such as OpenAI) with the instruction "Summarize this".
- Action 3 (Destination): The automation takes the completed summary and saves it wherever you want (e.g., a spreadsheet, a Google Doc, or sends it to Slack).
Example: You create a system that monitors a Google Drive folder. Every time you drop a PDF there, the system automatically summarizes the file and saves the summary as a Notion document.
You can create a personal research assistant that works for you 24 hours a day, without writing a single line of code.
For those who want to create robust automations with N8N, check out our N8N Course.
Practical Example: Automatic Email Summarizer (with Make + OpenAI)
Let's design a practical workflow in Make that monitors your Gmail, finds emails with attachments (PDFs), and saves a summary of them in a single Google Doc.
How to (The 4-Step Workflow in Make):
- Step 1: The Trigger (Gmail): Use the Gmail module (“Watch Emails”). Configure it to “Watch” your inbox, filtering only for emails that contain attachments.
- Step 2: Download (Gmail): Add the "Download an Attachment" module. It will retrieve the email attachment detected in Step 1.
- Step 3: AI (OpenAI): Add the “Create a Completion” module (OpenAI/ChatGPT). In the “Prompt” field, instruct the AI: “You are an executive assistant. Summarize the following text into 3 main points:”.
- Step 4: The Destination (Google Docs): Add the “Add a Paragraph to a Document” module. Connect it to a Google Doc called “Daily Summaries” and insert the answer (the summary) from Step 3.
With 4 visual modules in Make, you've created an assistant that "reads" your email attachments and prepares a briefing for you, saving you hours of manual work.
Make Integromat Course | Master Make and Create Super Automations

Practical Tips to Improve Your Results with AI
If you are just starting to use AI to summarize texts, some good practices can make all the difference:
- Adjust the prompts: If the AI doesn’t deliver exactly what you want, refine your instruction.
- Test different tools: Not all AIs respond the same way. Explore and see which one works best for you.
- Automate when possible: Use no-code tools to create flows that save you time.
- Review summaries: Even with AI, reviewing ensures that the content is aligned with your needs.
Let's clear up your doubts?
If you still have questions about how to apply AI to summarize texts, here are some answers that may help:
What are the best AI options? How to create summaries? Many users utilize tools like ChatGPT, QuillBot, and SMMRY because of their practicality and the efficient results they offer.
Depending on the volume and type of text, you can opt for a more automated solution, such as integration with Make.
Can I automatically summarize long texts? Yes! Using AI to summarize text in conjunction with automation platforms, you can set up systems that process long documents automatically.
How to ensure that the summary is unique? Personalize prompts and always review content. While AI rewrites, human adjustments add value and avoid originality issues.
With AI, you can transform the way you handle information on a daily basis. From automating email summaries to creating complete workflows, the possibilities are endless.
Integrating these tools into your daily routine is the first step to saving time, increasing productivity, and standing out professionally.
Want to master AI automation? Get started with our Makeup Course it's the Agents Course with OpenAI.





















